REGISTRATION TERMS AND CONDITIONS REGISTRATION FOR THE CONFERENCE Registrations and applications are processed online by all participants. The submission of the conference registration form shall be deemed as an acceptance of the Terms and Conditions herein by the delegate. The registration is confirmed only once the full registration fee is received by the Conference Secretariat. An invoice with the bank details will be emailed to you automatically once your online registration is successfully completed. Receipts will only be issued once proof of payment is received and identified in the conference bank account. Proof of payment must be emailed to registration@tbconference.co.za. Please ensure that all payments have a clear reference to the invoice number (e.g. 9TB-XXX) being paid for. Failure to do so could result in your payment not being identified in the bank account and therefore not being acknowledged. It is the Delegate’s responsibility to provide the proof of payment with the correct information. Delegates attending from countries outside of South Africa are requested to make payment in South African Rands (ZAR) and are responsible for covering the full bank charges. The full delegate registration fee amount invoiced must appear in the bank account of the 9th SA TB Conference 2026. Should this not be the case, the delegate will need to pay the difference on-site before being allowed to attend the conference. REGISTRATION FEE STRUCTURE 1. Early registration fees of R 5,500.00 incl. VAT: delegates who register and pay prior to 31 January 2026. Should we not receive your payment or proof thereof, delegates will automatically be invoiced for the regular registration fee. 2. Regular registration fees of R 6,500.00 incl. VAT: Delegates who register and pay prior to 31 March 2026. Should we not receive your payment or proof thereof, delegates will be invoiced for the on-site registration fee. Online registrations close on 31 May 2026. 3. On-site registration fees of R 6,950.00 incl. VAT. Delegates who register and pay from 1st June 2026. To qualify for one of the specified registration fees, payment must be made within the period indicated in the registration fee structure. 4. Payment Options: PLEASE NOTE THAT NO CASH PAYMENT WILL BE ACCEPTED ON-SITE AT THE CONFERENCE VENUE. Method of payments accepted: EFT/Bank deposit or Credit Card payments and valid Purchase Orders approved by the 9th SA TB Conference Secretariat only. REGISTRATION CANCELLATION CLAUSE By submitting the registration form for the Conference, the applicant accepts accepted the Registration Terms and Conditions and is accountable for full payment of the registration fee without prejudice. Notification of cancellation must be made in writing and sent to the 9th SA TB 2026 Conference Secretariat by email (registration@tbconference.co.za). If the written notification of cancellation is received on or before 06 April 2026, a 40% administration fee will be retained by the Conference Secretariat and the net amount will be refunded. The cancellation will not be effective until a written acknowledgement from the 9th SA TB Conference Secretariat is received. No cancellation requests will be accepted after 06 April 2026 for an invoice generated and/or payment received. In the case of overpayment or double payment, refund requests (including any required supporting documents, if applicable) must be made in writing and sent to the 9th SA TB 2026 Conference Secretariat, by email, no later than 07 June 2026 (include mail address). No refund requests for overpayment, or double payment will be accepted after 07 June 2026. Refunds, if applicable, will be made in the same form as the original transaction. If the original transaction was processed by credit card, refund will be made to the same credit card used for the original transaction. If the original transaction was processed by bank transfer, refund will be made to the same bank account used for the original transaction. Credit will not be given for unattended event attendance or any cancellation after 06 April 2026. (above paragraph speak about early termination). All approved refunds will be processed after the conference. Replacements: If the delegate is unable to attend the conference, a substitute delegate is welcomed at NO extra charge provided written notification is given on or before 24 May 2026 to the 9th SA TB Conference Secretariat. Onsite replacement of ID tags or each reprint will be charged at R200.00 (incl. VAT) provided that the delegate initially registered. LETTER OF INVITATION Delegates are encouraged to send an email to registration@tbconference.co.za to request a letter of invitation to support their motivation for attending the conference from the Conference Secretariat. VISA REQUIREMENTS The deadline for requesting a Letter of Invitation for visa application is 31 March 2026. The Letter of Invitation for visa purpose does not in any way or form whatsoever hold the conference organisers financially responsible, nor does it guarantee a visa to South Africa. All expenses incurred in relation to the conference are the sole responsibility of the delegate. It is the sole responsibility of the delegate to take care of the visa requirements. Delegates who require a visa must allow enough time for the application procedure. Delegates should contact the nearest South African Consulate to determine the appropriate timing of their visa applications. Details of participants may be shared with the South African Immigration Authorities to assist in the visa approval process. The Conference Secretariat will not directly contact embassies and consulates on behalf of delegates. SCHOLARSHIPS TERMS & CONDITIONS 1. Please note if you register as a delegate and apply for a scholarship, your scholarship application will automatically be disqualified. 2. A scholarship recipient who confirmed acceptance of the scholarship and does not attend the conference is liable to pay the regular registration fee of R6 500.00 incl. VAT. An invoice will be issued to that effect. 3. A scholarship registration is not transferable. 4. 4. A fee waiver scholarship is a complimentary registration to attend the Conference. Kindly note that travel, accommodation, flights, parking, meals, visa cost and other incidentals will be for the delegate’s own account. CURRENCY ON SITE Please note that only South African Rand (ZAR) will be accepted on-site. Payments in any other currency will not be accepted. No cash payment will be processed. FOOD & BEVERAGE Meals and refreshments will be available at the Conference venue but for the delegate’s own account for the duration of the Conference. Public catering is approximately R 150.00 per person per meal. For Food Safety, unfortunately no external Food and Beverages are permitted to be brought onto the Emperors Palace Convention Centre premises by the delegates or guests attending the conference. The Emperors Palace Convention Centre offers a full range of catering options for delegates and guests which are available on-site. PARKING Parking is available at the venue and free for the duration of the conference. PHOTOGRAPHS AND RECORDING By submitting the registration form for the Conference, the delegate agrees that the Organiser may take photographs and recordings (video and/or audio) of the delegate during the conference and publish them on the conference website or social media platforms and/or use them any communication relating to the conference. The Organiser shall own the intellectual property rights to the photographs and recordings captured during the conference and may use the said photographs and recordings for educational and/or marketing purposes. PROMOTIONAL MATERIALS By submitting the registration form for the Conference, delegates indicate their consent to receiving marketing messages from the organiser and its business partners unless the delegate has informed the organiser in writing that the delegate does not wish to receive marketing messages from the organiser. DISCLAIMER On these terms, if any services become unavailable for any reason, the Conference Secretariat, its appointed agents and other sub-contractors will make every effort to supply alternatives of equal standard and value, but no responsibility can be accepted for failure to provide the specific services. The Conference Secretariat, any member and/or members of its committee and its appointed agents or subcontractor act on the basis that they attend to the arrangements of the Conference for the convenience of the participants. They perform all tasks on condition that the Conference Secretariat, any member or members of its committee and appointed agents or subcontractors, cannot be held responsible for any loss, damage or inconvenience (however arising) experienced by the delegates at the Conference. Speakers' comments during the conference are in no way binding on the Conference Organisers. CANCELLATION OF THE CONFERENCE In the event that the conference cannot be held or is postponed due to events beyond the control of the Conference Secretariat (force majeure) or due to events that are not attributable to wrongful intent or gross negligence of the Conference Secretariat, the Conference Secretariat cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Under these circumstances, the Conference Secretariat reserves the right to either retain the entire registration fee and to use it for a future conference or to reimburse the delegate after deducting costs already incurred for the organization of the conference and which could not be recovered from third parties. INTERPRETATION, GOVERNING LAW AND JURISDICTION Interpretation of the terms and conditions herein lies solely with the Organiser. The Terms and Conditions herein shall be governed by and construed according to South African law. The parties hereto hereby agree to submit to the exclusive jurisdiction of the South African courts.